Shipment to the Fair


WHICH SERVICES DOES THE OFFICIAL FREIGHT FORWARDER OFFER?

The official freight forwarders offer the following services:

  • transportation
  • documentation (import and export customs clearance in shipping country and exhibition country)
  • handling
  • collection and storage of empties / cargo
  • on-site support provision of additional services: manpower and equipment, licenses, certificates etc.

WHAT INFORMATION IS REQUIRED TO RECEIVE AN OFFER?

Offers are calculated individually taking into account geographical, political and economic aspects. Please provide the following details to receive a customized offer:

  • addresses for collection and return delivery
  • number of packages
  • gross weight and dimensions of all packages
  • description of goods
  • value of cargo

CAN I USE EXPRESS COURIER SERVICES FOR TRANSPORTATION TO THE FAIR?

Please do NOT use express courier services for the dispatch of exhibition cargo! You will not get your cargo.

WHICH DOCUMENTS ARE REQUIRED FOR TRANSPORTATION?

The following documents are required for transportation:

       a) Proforma invoice in connection with export declaration (EX-1).

It can be used for both temporary and permanent imports. Separate proforma invoices are issued for different customs procedures. Temporary import: exhibits and stand-building material / tools

Permanent import: print advertising matters (catalogues, brochures), other advertising material for give-away and consumables (e.g. adhesive tape, screws, disposable dishes etc.

        b) Carnet ATA

This is only needed for the temporary import of goods to foreign countries. All documents must be checked by the forwarder before shipping. The shipped cargo must conform to the details stated in the documents.

HOW SHOULD MY GOODS BE PACKED AND LABELLED?

The packaging must be fit to protect and secure your cargo. In the time between collection and return the cargo is handled in several transportation steps including loading/ unloading procedures and on-site handling. Thus, stable and re-closable crates are recommended. The suspension point and the point of gravity must be marked on heavy packages and on packages with excess dimensions.

All packages should be labelled on two sides each as follows:

  • EXHIBITION
  • HALL NUMBER, BOOTH NUMBER
  • EXHIBITOR
  • PACKAGE 1 OF ...

WHO IS RESPONSIBLE FOR UNLOADING AND HANDLING ON-SITE?

Your exhibition cargo is delivered to your booth at the agreed time with a representative of your company being present. Should you require additional manpower or technical equipment for unloading or positioning your goods, please contact your freight forwarder.

 

WHOM SHOULD I CONTACT?

You may contact any of the official freight forwarders of Crocus Expo for organizing the shipment of your exhibits to the fair:

1. HANSA-MESSE-SPEED GmbH

Bornberg 94, 42109 Wuppertal, Germany 
Phone: +49 202 27158 21
 Fax: +49 202 27158 56
 Website: www.hansa-messe-speed.com

Jorg Kessenbrock
General Director
 Phone: +49 202 27158 11
 E-mail: This email address is being protected from spambots. You need JavaScript enabled to view it.

Elena Paule
Business Development Manager Russia and CIS
 Phone: +49 202 27158 21
 Cell phone: +49 170 3366016
 E-mail: This email address is being protected from spambots. You need JavaScript enabled to view it.

Zbigniew Pluta
Area Manager Russia and CIS
 Phone: +49 202 27158 16
 Cell phone: +49 171 3281297
 E-mail: This email address is being protected from spambots. You need JavaScript enabled to view it.

Eduard Altergott
Department Manager
 Phone: +49 202 27158 21
 Cell phone: +49 170 4404402
 E-mail: This email address is being protected from spambots. You need JavaScript enabled to view it.

HMS EXPO LLC (Russia)
Mezhdunarodnaya str. 16, Krasnogorsk, 143401, Krasnogorsk area, Moscow region (Crocus Expo, Pavilion 1, office 109)
 Phone: +7 (499) 322-3361
 Website: www.hms-expo.ru

Anna Akimova
General Director
 Phone: +7 (916) 530-4875
 E-mail: This email address is being protected from spambots. You need JavaScript enabled to view it.

Anton Vazimov
Commercial Director
 Phone: +7 (968) 098-8030
 E-mail: This email address is being protected from spambots. You need JavaScript enabled to view it.

2. ADEFA GmbH

Mezhdunarodnaya str. 16, Krasnogorsk 143401, Krasnogorsk area, Moscow region (Crocus Expo, Pavilion 1, office 210)
 Phone: +7 (495) 223-4028
 Fax: +7 (495) 223-4029

Vladimir Bormatov
General Manager
 Phone: +7 (985) 763-9362
 E-mail: This email address is being protected from spambots. You need JavaScript enabled to view it.

Anton Popov
Head of Logistics Department
 Phone: +7 (903) 228-9476
 E-mail: This email address is being protected from spambots. You need JavaScript enabled to view it.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

3. KUEHNE + NAGEL (AG & Co.) KG

Messeplatz 1, 20357 Hamburg, Germany
 Website: www.kuehne-nagel.com

Volker Baumann
Manager Business Development
Phone: +49 40 30333 2822
Cell phone.: +49 151 5877 3386
E-mail: This email address is being protected from spambots. You need JavaScript enabled to view it.

Miguel Klatt
Department Manager
Phone: +49 40 30333 2830
Cell phone.: +49 172 1629 989
E-mail: This email address is being protected from spambots. You need JavaScript enabled to view it.

Kuehne + Nagel LLC (representative office at Crocus Expo)
Website: www.kuehne-nagel.ru

Maxim Kzylkhodzhaev
Fairs and Exhibitions Manager 
 Phone: +7 (495) 795-2000
 Cell phone.: +7 (963) 970-8718
E-mail: This email address is being protected from spambots. You need JavaScript enabled to view it.

 

4. EXPOTRANS SPA

SALES IN ITALY Via Portuense 1555, Rome – Italy
 Website: www.expotrans.it

Daniele Bergonzoni
 Phone: +39 051 864466
 Cell phone (Russia): +7 903 716 3810
 Cell phone (Italy): +39 335 6158176
 E-mail: This email address is being protected from spambots. You need JavaScript enabled to view it.

Mirella Giardina
 Phone: +39 051 864466
 Phone: +39 06 40041563 
 E-mail: This email address is being protected from spambots. You need JavaScript enabled to view it.

EXPOTRANS LLC (Russia)
15, Antonova-Ovseenko str., bldg. 4, office 102, 123317 Moscow, Russia
 Phone: +7 (495) 988-0967
 Website: www.expotransmoscow.ru

 

 

 

WHAT ARE THE TIMELINES FOR SHIPMENT?

Shipment details / Proforma Invoice (Excelform) should be provided 14 days at the latest before the start of the transportation.

Transportation by truck:

Pick up of the shipment at your facilities in Europe: 2 weeks before delivery to the booth;

Latest delivery to our consolidation warehouse in Berlin: 10 days before delivery to the booth;

Latest arrival of the shipment at the fairground in Moscow (9 am): 2 working days before delivery to the booth.

Transportation by air:

Pick up of the shipment at your facilities: 10 days before delivery to the booth;

Delivery to the airport of departure: one week before delivery to the booth;

Latest arrival at the airport in Moscow (SVO 2): 5 working days before delivery to the booth.

Transportation by sea:

Latest arrival at Hamburg seaport: 3 weeks before delivery to the booth.

Shipments will be picked up only after the documents are translated into the Russian language and confirmed by the Russian customs broker.

For shipments from the European Union:

The Export declaration may be only issued after you have received the translated and confirmed Proforma-invoice from the freight forwarder.

WHO IS RESPONSIBLE FOR CUSTOMS CLEARANCE?

CROCUS LOGISTICS LLC (customs representative)

Mezhdunarodnaya str. 16, Krasnogorsk, 143401, Krasnogorsk area, Moscow region (Crocus Expo, Pavilion 1, offices 201, 211)

 Phone: +7 (495) 727-2649

 Website: www.crocusterminal.ru

Oleg Plotnikov

General Manager

 Phone: +7 (495) 593-4333

 E-mail: This email address is being protected from spambots. You need JavaScript enabled to view it.

Irina Faevskaya

Deputy Director

 Cell phone: +7 (905) 702-1829

 E-mail: This email address is being protected from spambots. You need JavaScript enabled to view it.

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Organizers: LLC «MOKKA Expo Group», Group of Companies Mayer J. Group. Official support: Chamber of Commerce and Industry of RF.
20 Ovchinnikovskaya Embankment, building 1, Moscow, Russia Tel.: +7 (495) 363-50-32/33, www.outdoordacha.ru; e-mail: info@outdoordacha.ru